GREEN VALLEY LAKE
CITIZENS FOR DISASTER PREPAREDNESS
Minutes of the Meeting of
May 3, 2007, Clubhouse

1.   A meeting of the Green Valley Lake Citizens for Disaster Preparedness, held on May 3, 2007, at the Clubhouse, was called to order at 7:10 PM by Chair Walter Farmer.  The CDP Board met in closed session at 6:00 PM immediately prior to the General Meeting.

2.   MEMBERS  PRESENT:  Walt* and Bonnie Farmer, Mike* Adams, Pat and Sandi* Huckaby,  Scott* Pace, Debi* and John Loftus, Richard Martinez, Jan Cralle, (* indicates Board Members also present at the Board Meeting).  Board members absent:  Terry Droll.

3.   MINUTES:  The minutes of the Apr. 3rd meeting were read and approved.  M/S/C (Loftus, Adams)

4.   BOARD ACTIONS: 

• Treasurer Stephanie Adams said it is time to get 3 signatures on the signature card so that the CDP bank account can be accessed.  It was voted and approved that the 3 signatories be Stephanie Adams, Debi Loftus, and Sandi Huckaby and that any two of the signatories shall be required to sign a check .  M/S/C (M.Adams, Loftus).
• There was a discussion about the Emergency Procedures pamphlet and it was decided that it should be printed in black ink on yellow paper.  Laura Dyberg will print 500 copies for us for free.  Pat Huckaby will e-mail it to her.  M/S/C (Loftus, M. Adams). 

5.   TREASURER’S REPORT:  Same as last month: our bank balance is approximately $4051.97.  The dedicated balance for firefighters’ education is $1122, leaving a total for non-dedicated funding of $2929.97.

6.   COMMITTEE REPORTS: 

• Zone Committee:  No change from last month-- Zones 2 and 4 are still a problem finding leaders.  Action Item:  Continue trying to recruit leaders and assistants to fill every zone.  Each zone leader walk their zone and report back any problems.

• Education Committee:  There was a discussion about bringing in guest speakers to the meetings or including a training session in the meetings.  Action Items:  Mike finalize with Rick Mull when to hold the CERT training, possibly in conjunction with our regular meetings.  Pat Huckaby will send the new Emergency Preparedness Guide to Laura Dyberg at the MRFSC to be printed.  Mike Adams will print the Emergency Procedures sheet for renters.  Scott Pace said he would put up signs at the Calvary Chapel Camp so the 13 people attending the CPR class on May 9 from 7am to noon will be able to find the building where the class is to be held.

•  Inventory Committee:  Debi Loftus will go through the medical supplies and decide what is usable and what is not.  Pat Huckaby, Mike Adams and Richard Martinez will assist and also help move the medical supplies to the storage container.  Action Items:  Debi will identify what items to throw out and what items to buy.  The list of items that are needed will be given to the Advancement Officer who will approach Johnson and Johnson to get them donated.   Move the items from where they are now and store them in the big outside storage container.

• Publicity Committee: 
• Mike Adams said a new glass case/Bulletin board is only around $200 and he suggested we buy one to replace the old one.  There was a discussion about where would be the best place to put it.  There is the possibility of moving the existing CDP bulletin board from the Fire Station to a location near the Post Office.  A decision will be made after Mike obtains estimates and when Terry Droll returns.  Action Item:  Reinstall the bulletin board in front of the Post Office or other good location. 
• There was a discussion about the 4th of July Family Fun Day and the benefit of the CDP having a booth there to pass out CDP brochures and try to recruit people to join the CDP.It was suggested we have a Smokey the Bear costume (perhaps Laura Dyberg knows where we can get one?), and balloons with the CDP logo on them.
• John Loftus said he has a forklift and could hang a CDP banner across the GVL road. Action Item: Determine the usefulness of the CDP banner stored in the outside container.
• Pat Huckaby said he would make signs that read “CDP Meeting Tonight”   and post the signs at the downtown businesses.  Action Item:  Recruit someone to be Publicity Chairperson. 

• Fund Raising:  Advancement Officer Bonnita Farmer reported that now that we have all our papers in order (tax ID #, etc.) we can begin requesting donations.  She will not only be approaching Proctor and Gamble, the makers of Duracel, but also REI.  Mike Adams said to use his name as a reference because his mountaineering students get almost all their equipment from REI.  Scott suggested we ask Laura if the MRFSC has any connections and can help us get the vests we need.  Mike suggested replacing existing portable phones with later models that are smaller and use fewer batteries.  Action Item:  Try to get 1,000 batteries donated, plus some vests and hard hats.

• Emergency Operations Plan:  Walter Farmer is still refining it, but there is an electronic version available for review.  He said it is difficult because we need to be very clear and specific on what the CDP’s duties are, their limitations, and how the CDP must operate.  Action Item:  Walt will continue working on getting finalized copies ready to pass out.

7.   MOUNTAIN RIM FIRE SAFE COUNCIL REPORT:  The Chipper Day had to be moved to June 16th because of a conflict with the original date.  Walt will find out from Laura Dyberg if that day will work for renting the chipper.  It is important to make flyers so the event will be well publicized.  We will get a few trucks to assist people with hauling their tree branches to the chipper.   Action Items:  Ask Laura Dyberg about vests, Smokey the Bear costume, and if we can get the chipper for June 16 . Arrange for flyers and posters to advertise Chipper Day.

8.   OTHER BUSINESS:  None

The next meeting was set for June 7, 2007, 7:00 PM at the Clubhouse.

Meeting was adjourned at 8:12 PM.

Minutes submitted by Sandi Huckaby, Recording Secretary