GREEN VALLEY LAKE CITIZENS FOR DISASTER PREPAREDNESS

Minutes of the Meeting of
November 2, 2006, Fire Station
 
1.  A meeting of the Green Valley Lake Citizens for Disaster Preparedness, held on Nov. 2, 2006, at the Fire Station was called to order at 7:20 PM by Chairman Walter Farmer.
 
2.  MEMBERS  PRESENT:  Walt and Bonnie Farmer, Mike Adams, Pat and Sandi Huckaby, Dani and Ben Montoya, Debi and John Loftus, Terry Droll, Scott Pace, Jan Cralle, Lloyd Duher, and Nick Gardiner.
    
3.  MINUTES:  The minutes of the Oct. 12th meeting were read and Nick Gardiner pointed out that under 6.B.) though the church has a stove that works on propane, it needs to be hooked up to the propane tank.  He also pointed out that under  6.F.) in addition to providing renters with a list of emergency procedures, they also must have posted in every cabin rental the street address and the nearest cross street.  Minutes approved M/S/C (Loftus, Montoya).
Action Item:  Terry Droll will figure out how to hook up the stove at the church to the propane tank.
 
4.  TREASURER’S REPORT:  Treasurer Stephanie Adams was absent.  Nothing new to report.
 
5.  NEW BOARD MEMBER:  It was reported that Debi Loftus was voted in as a new CDP board member at the board meeting prior to this meeting. 
 
6.  COMMITTEE REPORTS:  It was decided that we need one more committee: Education. 
A.)  Inventory Committee:
--Medical Supplies:  Debi Loftus gave a report on the medical supplies and made a proposal that we purchase basic First Aid items and “mouse-proof” storage containers. 
--Food:  Debi recommended that the food items be thrown out because they were outdated.  It was suggested that instead of the CDP stockpiling enough food for the whole town, the new Education Committee could encourage people to have three days of food and water
      themselves. 
      --Radios:  It was suggested that the batteries should not be kept in the radios  
      where they will corrode, but in their original packaging so their expiration dates
      would be visible.  When the batteries start to get old, we could sell them to the
      townspeople at a discount.  Another idea is to purchase crank-operated flashlights
      and radios. 
     
      Nick Gardiner pointed out that the medical supplies we found in storage belong to the CDP, but the cots belong to the Fire Station (used for strike teams).  He suggested that the medical supplies be moved to the church or the storage container where we can get to them easily since the Fire Station is usually locked up tight.
Action Item:  Debi will identify what items to throw out and what items to buy.
 
B.)   Zone Committee:  Committee did not meet.  No report. 
     Action Item:  Map out 7 zones and identify possible zone leaders.
      
C.)  Fund Raising:  Bonnita Farmer said the March of Dimes is the model for a successful fund-raiser.  The CDP must start with a model, get sponsors to donate items that we need, involve a lot of people so they get a sense of belonging and feel important, and get creative with fund raising.  Have a social event involving food, raffles or silent auctions, or try to get a grant.  We could put together emergency kits and sell them as a fundraiser. 
Put donation jars back in the stores.  In an 18-month period we raised $4,000 that way. Action Item:  Bonnie will identify  a list of sponsors.
 
D.)  Publicity Committee:  Dani Montoya said she would create an attractive ad for the CDP on the home page of the green-valley-lake.com website.  Ideas for a CDP slogan/ad campaign:  “R-U-CDP?”,  “Be a Survivalist”,  “Survivor GVL”,  “Don’t Be Screwed”.  Debi Loftus, Sandi Huckaby and Mike Adams will join Dani on the Publicity Committee.
It was suggested we could put on a “Safety Fair” with fun things for the kids; zone maps and leaders identified and list of responsibilities pamphlet; burn a CD with emergency information on it and sell (or give away?)
Action Item:  find a location for a bulletin board in town to post CDP info on, and come up with more ideas for a slogan.
 
E.)   Emergency Operations Plan:  Walter Farmer is currently working on the manual and will soon have it available.  He pointed out that we can get credit for all our volunteer hours and passed out sheets for us to start logging our hours on.  This will help when we apply for a grant. 
        Action Item:  have a rough draft of the manual available at the next meeting.
 
7.  MOUNTAIN RIM FIRE SAFE COUNCIL REPORT: 
        Mike Adams and Walt Farmer went to their meeting and said they have tons of pamphlets we can use, plus they will do printing for us.     
 
8.  The next meeting was set for December 7, 2006, 7:00 PM at the GVL Fire Station.
 
Meeting was adjourned at 9:15 PM.
 
Minutes submitted by Sandi Huckaby, Recording Secretary