Community Education Policy
9/12/2006

The purpose of the community education program is to provide an incentive to eligible Green Valley Lake residents to continue their education.  The purpose of this policy is to define the eligibility criteria, the application process, the selection process, the administration of the scholarship fund, and the promotion of the scholarship program.

                                                                                    Eligibility
Current residents of Green Valley Lake that are or will be attending a college or job training program who have lived in Green Valley Lake for a minimum of one (1) year. Residents who have received college scholarship from the WC of GVL are eligible for this grant at the end of their scholarship year.

                                                                          Application Process
Applications are accepted throughout the year.  Applications are reviewed by the community education committee and recommendations are presented to the club membership.  The club membership then votes on the acceptance of the application and the amount.  The amount is not to exceed five hundred dollars ($500.00) per year.  Applicant can apply for this grant for a maximum of four (4) years one year at a time.  Applicants who wish to receive multiple years must have passed the previous grant year.  A copy of the applicant’s transcript must be presented to apply for the next year.

DOWNLOAD APPLICATION (pdf)

The application consists of:
Name, address, telephone, and age of applicant
Name of school that applicant is currently attending or will be attending.
A short essay on one of three subjects of the applicant's choice.
       1.   What Green Valley Lake means to me.
       2.   What going to college or trade school means to me
       3.   What I can do for Green Valley Lake
Start Date and tuition or book costs  for the school that applicant plans to attend.
Application forms can be obtained online here and mailed to the GVL Women’s Club at PO Box 8222, Green Valley Lake, CA, 92341.  Forms may also be given to a club member to deliver to the community education committee.

                                                                    Selection Process
The community education committee reviews the applications and determines their eligibility.  A maximum amount of $500 can be allocated to each eligible applicant.  The sum of the applications can not be greater than the budgeted community education amount for that year without the special voted approval of the club membership at two consecutive meetings. The applications are presented to the club membership for approval.  Approval is a majority vote of those present.
Upon approval of the award, the community education chair notifies all applicants of the outcome of their applications.
Funds for approved awards are sent to the applicant’s school unless this grant would decrease the amount of another grant. If the applicant receives the grant in person they must submit the proof of enrollment in a paid receipt. 

                                             Administration of the Community Education Fund
The community education fund is separately maintained from the general fund and can only be used for tuition, training costs and required class materials such as books.  Each year, the club members approve a budget, which contains an allocation to the community education fund.  In addition to this allocation, special fundraisers and donations may augment this fund.  Any funds not used for awards in the current year are rolled over to the next year. Grants cannot exceed the amount of the community education fund without the approval of the club membership at two (2) consecutive meeting.  If the club membership approves, a special fund raiser for the purpose of raising said funds will be held.

                                               Promotion of the Community Education Program
It is the responsibility of the Community Education Chair to promote the scholarship. The Community Education Chair may seek assistance from the Publicity Chair.  The Community Education Chair may also seek funds from the Community Education und to promote the program.  A request for funds may be made as a motion at a regular club meeting.